Meeting Time Calculator
Find the best meeting times for 2-10 participants across time zones — fast, free, and DST-safe.
Calculate meeting timesHow this meeting time calculator works
Our meeting time calculator helps remote teams and global professionals find the perfect time to meet across different time zones. Supports 2-10 participants with a fairness-first scheduling algorithm.
- Multi-participant support: Add 2-10 participants, each with their own timezone and work hours. The calculator finds times that work for everyone.
- Accurate timezone conversion: We use official IANA timezone data, accounting for daylight saving time (DST) transitions automatically. No manual offset calculations needed.
- Fairness-first algorithm: We rank meeting times to ensure no single participant gets stuck with extremely early or late times consistently.
- Safe meeting hours: Suggestions are limited to 05:00-23:00 in all participant timezones, ensuring reasonable meeting times for everyone.
- Real-time filtering: Past times are automatically excluded, so you only see times you can actually schedule.
Whether you're coordinating with teams across the US and Europe, scheduling interviews with candidates worldwide, or managing client calls across regions, our time zone meeting calculator takes the guesswork out of finding convenient meeting times.
About This Tool
What is the Meeting Time Calculator?
The Meeting Time Calculator is a free web-based tool that finds optimal meeting times for 2-10 participants located in different time zones. It calculates overlapping availability windows based on each participant's work hours and timezone, then ranks suggestions using a fairness-first algorithm to ensure no one gets stuck with extremely inconvenient times.
Inputs and Outputs
Inputs:
- Timezone for each participant (2-10 people)
- Work hours for each participant (default: 09:00-17:00)
- Meeting duration (15-480 minutes)
- Weekdays only preference (optional)
Output:
- Top 3 meeting time suggestions ranked by fairness score
- Local time display for each participant
- Convenience indicators (green = within work hours, orange = outside)
- Copy-to-clipboard for easy sharing
Example Searches This Tool Answers
- "What time works for a meeting between New York and London?"
- "Find meeting time for team in US, Europe, and Asia"
- "Best time to call someone in Tokyo from California"
- "Overlap between EST and CET work hours"
- "Schedule a meeting across 5 time zones"
- "When can I meet with colleagues in Sydney and Berlin?"
Key Features
- DST-aware: Automatically handles daylight saving time transitions
- Fairness scoring: Prioritizes times that are reasonable for all participants
- Safe hours only: Only suggests times between 05:00-23:00 in all timezones
- No past times: Filters out times that have already passed
- Privacy-first: All calculations happen in the browser, no data stored
- Free and instant: No signup, no login, no payment required
Common use cases
Remote teams across US and Europe
Finding the best meeting time between US East Coast (EST/EDT) and Central Europe (CET/CEST) is challenging with 6-hour time differences. Our calculator finds overlaps like 8-9 AM EST (2-3 PM CET).
Interview scheduling
Recruiting globally? Find times that work for candidates in different time zones without endless back-and-forth emails.
Customer calls across regions
Sales teams and customer success managers can quickly identify convenient meeting times with clients in any timezone.
Freelancers working globally
Independent consultants and freelancers can coordinate with clients worldwide by finding mutually convenient meeting windows.
Find your best meeting time now
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Calculate meeting times